FIRST NOTICE OF DATE OF ANNUAL MEETING AND BOARD ELECTION OFHIBISCUS BY THE SEA CONDOMINIUM ASSOCIATION, INC. AND PROCEDURE FOR QUALIFYING FOR BOARD
TO ALL MEMBERS :
On January 24, 2014 at 10:00 AM in the Hibiscus II Clubroom, the Annual Meeting of the Association will be held for the purpose of electing directors, and such other business as may lawfully be conducted. Subsequent to the "FIRST NOTICE", you will receive a "SECOND NOTICE OF ANNUAL MEETING" which Notice will specify the agenda and advise you of other important information concerning the Annual Meeting.
The purpose of this Notice is to advise you of the date, time and place of the Annual Meeting and Election, and to inform you of the process for qualifying for the Board.
QUALIFYING FOR THE BOARD
On or before December 15, 2013 you must give written notice, either by mail or in person, to the Secretary, your desire to run for the Board addressed to the Association's mailing address c/o Advantage Property Management, 1 1 11 S.E. Federal Highway, Suite 1 00, Stuart, Florida 34994. The attached "Notice of Intent to be a Candidate for the Board" may be used for that purpose.
You may submit an Information Sheet, no larger than 8 112 inches by 11 inches, containing your qualifications and/or platform for office. This Information Sheet must be submitted to the Association on or before December 20, 2013.
The Information Sheet, candidate certification form and ballots will be mailed to voting members not less than fourteen (14) days prior to the date of the Election.
VOTING CERTIFICATE
A Voting Certificate is being provided to determine who the voting representative will be for your unit (if your unit is owned by more than one person or a corporation.) Please note the following information about VOTING CERTIFICATES:
1. A Voting Certificate is for the purpose of establishing who is authorized to vote for a unit owned by more than one person (except if husband and wife) or a corporation. A Voting Certificate is not needed if the unit is owned by only one person.
2. A Voting Certificate is not a proxy and may not be used as such. Only an owner or the appropriate corporate officer may be named on a voting certificate, not a third party.
3. A Voting Certificate must be signed by all owners of the unit or the appropriate corporate officer.
4. The voting certificate is enclosed with this notice for your use, if needed.
5. The person designated in the Voting Certificate will receive the Second Notice pertaining to the election of Directors and be authorized to cast the ballot for the election.
Dated: November 22, 2013 Respectfully Submitted,
Richard E. Shawver, Managing Agent
VOTING REPRESENTATIVE
To the Secretary of Hibiscus By Tile Sea Condominium Association, Inc. (the "Association")
THIS IS TO CERTIFY that the undersigned, constituting all of the record owners of Building No. Unit ( ) No. in Hibiscus By The Sea Condominium have designated
(Name of Voting Representative)
as their representative to cast all votes and to express all approvals that such owners may be entitled to cast or express at all meetings of the membership of the Association and for all other purposes provided by the Declaration, the Articles and By Laws of the Association.
The following examples illustrate the proper use of this Certificate:
I. Unit owned by John Doe and his brother Jim Doe. Voting Certificate required designating either John or Jim as the Voting Representative (not a third person.)
II. Unit owned by Overseas, Inc., a corporation. Voting Certificate must be filed designating person entitled to vote signed by President or Vice President of Corporation and attested by Secretary or Assistant Secretary of Corporation.
III. Unit owned by John Jones. No Voting Certificate required.
IV. Unit owned by Bill and Mary Rose, husband and wife. Voting Certificate is not required.
This Certificate is made pursuant to the Declaration and the By Laws and shall revoke all prior Certificates and be valid until revoked by a subsequent certificate.
Dated this day of ., 20
OWNER OWNER OWNER
NOTE: This form is not a proxy and should not be used as such. Please be sure to designate one of the joint owners of the unit as the Voting Representative, not a third person.
NOTICE OF INTENT TO BE A CANDIDATE FOR THE BOARD OF DIRECTORS OF HIBISCUS BY THE SEA
CONDOMINIUM ASSOCIATION, INC.
I, ,, hereby place my name m nomination as a candidate for the Board of Directors. I (circle one) am I am not enclosing an Information Sheet about myself. I understand that I am responsible for the accuracy of the information contained in the Information Sheet. (Please type or print your name beneath your signature.)
Dated :
Signature
Type or Print Name
CANDIDATE FOR THE BOARD OF DIRECTORS OF HIBISCUS BY THE SEA
CONDOMINIUM ASSOCIATION, INC.
I, ,, hereby place my name m nomination as a candidate for the Board of Directors. I (circle one) am I am not enclosing an Information Sheet about myself. I understand that I am responsible for the accuracy of the information contained in the Information Sheet. (Please type or print your name beneath your signature.)
Dated :
Signature
Type or Print Name
Please note: A person who has been convicted of any felony by any court of record in the United States and who has not had his or her right to vote restored pursuant to law in the jurisdiction of his or her residence is not eligible for Board Membership.
A person who is delinquent in the payment of any monetary obligation d ue to the Association is not eligible to be a candidate for Board Membership and may not be listed on the ballot.
Within 90 days, a person elected or appointed to the Board shall certify in writing that he or she has read the Associations Declaration of Condominium, Articles of Incorporation, By-Laws and current written policies.
TO ALL MEMBERS :
On January 24, 2014 at 10:00 AM in the Hibiscus II Clubroom, the Annual Meeting of the Association will be held for the purpose of electing directors, and such other business as may lawfully be conducted. Subsequent to the "FIRST NOTICE", you will receive a "SECOND NOTICE OF ANNUAL MEETING" which Notice will specify the agenda and advise you of other important information concerning the Annual Meeting.
The purpose of this Notice is to advise you of the date, time and place of the Annual Meeting and Election, and to inform you of the process for qualifying for the Board.
QUALIFYING FOR THE BOARD
On or before December 15, 2013 you must give written notice, either by mail or in person, to the Secretary, your desire to run for the Board addressed to the Association's mailing address c/o Advantage Property Management, 1 1 11 S.E. Federal Highway, Suite 1 00, Stuart, Florida 34994. The attached "Notice of Intent to be a Candidate for the Board" may be used for that purpose.
You may submit an Information Sheet, no larger than 8 112 inches by 11 inches, containing your qualifications and/or platform for office. This Information Sheet must be submitted to the Association on or before December 20, 2013.
The Information Sheet, candidate certification form and ballots will be mailed to voting members not less than fourteen (14) days prior to the date of the Election.
VOTING CERTIFICATE
A Voting Certificate is being provided to determine who the voting representative will be for your unit (if your unit is owned by more than one person or a corporation.) Please note the following information about VOTING CERTIFICATES:
1. A Voting Certificate is for the purpose of establishing who is authorized to vote for a unit owned by more than one person (except if husband and wife) or a corporation. A Voting Certificate is not needed if the unit is owned by only one person.
2. A Voting Certificate is not a proxy and may not be used as such. Only an owner or the appropriate corporate officer may be named on a voting certificate, not a third party.
3. A Voting Certificate must be signed by all owners of the unit or the appropriate corporate officer.
4. The voting certificate is enclosed with this notice for your use, if needed.
5. The person designated in the Voting Certificate will receive the Second Notice pertaining to the election of Directors and be authorized to cast the ballot for the election.
Dated: November 22, 2013 Respectfully Submitted,
Richard E. Shawver, Managing Agent
VOTING REPRESENTATIVE
To the Secretary of Hibiscus By Tile Sea Condominium Association, Inc. (the "Association")
THIS IS TO CERTIFY that the undersigned, constituting all of the record owners of Building No. Unit ( ) No. in Hibiscus By The Sea Condominium have designated
(Name of Voting Representative)
as their representative to cast all votes and to express all approvals that such owners may be entitled to cast or express at all meetings of the membership of the Association and for all other purposes provided by the Declaration, the Articles and By Laws of the Association.
The following examples illustrate the proper use of this Certificate:
I. Unit owned by John Doe and his brother Jim Doe. Voting Certificate required designating either John or Jim as the Voting Representative (not a third person.)
II. Unit owned by Overseas, Inc., a corporation. Voting Certificate must be filed designating person entitled to vote signed by President or Vice President of Corporation and attested by Secretary or Assistant Secretary of Corporation.
III. Unit owned by John Jones. No Voting Certificate required.
IV. Unit owned by Bill and Mary Rose, husband and wife. Voting Certificate is not required.
This Certificate is made pursuant to the Declaration and the By Laws and shall revoke all prior Certificates and be valid until revoked by a subsequent certificate.
Dated this day of ., 20
OWNER OWNER OWNER
NOTE: This form is not a proxy and should not be used as such. Please be sure to designate one of the joint owners of the unit as the Voting Representative, not a third person.
NOTICE OF INTENT TO BE A CANDIDATE FOR THE BOARD OF DIRECTORS OF HIBISCUS BY THE SEA
CONDOMINIUM ASSOCIATION, INC.
I, ,, hereby place my name m nomination as a candidate for the Board of Directors. I (circle one) am I am not enclosing an Information Sheet about myself. I understand that I am responsible for the accuracy of the information contained in the Information Sheet. (Please type or print your name beneath your signature.)
Dated :
Signature
Type or Print Name
CANDIDATE FOR THE BOARD OF DIRECTORS OF HIBISCUS BY THE SEA
CONDOMINIUM ASSOCIATION, INC.
I, ,, hereby place my name m nomination as a candidate for the Board of Directors. I (circle one) am I am not enclosing an Information Sheet about myself. I understand that I am responsible for the accuracy of the information contained in the Information Sheet. (Please type or print your name beneath your signature.)
Dated :
Signature
Type or Print Name
Please note: A person who has been convicted of any felony by any court of record in the United States and who has not had his or her right to vote restored pursuant to law in the jurisdiction of his or her residence is not eligible for Board Membership.
A person who is delinquent in the payment of any monetary obligation d ue to the Association is not eligible to be a candidate for Board Membership and may not be listed on the ballot.
Within 90 days, a person elected or appointed to the Board shall certify in writing that he or she has read the Associations Declaration of Condominium, Articles of Incorporation, By-Laws and current written policies.